Frequently Asked Questions (FAQs)

Q: Would experience working under another company be relevant for my company? A: You can use experience from a past job, if you clearly state it is the owners, or that specific team member’s past experience. If you can use the company as you worked for as a reference, or the client, that would also […]

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Q: Why do government entities request financials or proof of fiancial stability when submitting a response to an RFP or RFQ? A: Government entities ask for financials or proof of financial stability for several reasons: a. Risk Mitigation Financial Stability proves that the vendor has the necessary resources to complete the project without financial difficulties. […]

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Q: What is a primary contact in a vendor registration, and how does my company change our primary contact? A: The primary contact in a vendor registration is the individual designated to receive inquiries regarding the vendor. Typically, this is the business owner; however, if another person manages government sales, they may be listed instead. […]

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Q: Why is it important to set up commodity codes on my profile? A: Government entities use commodity codes to purchase goods and services and to send notices to vendors that are registered in the procurement system.

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Q: Do I have to be certified as a business in order to register with a public agency? A: Certification is not a requirement for doing business with any government entity. There is an advantage for companies to be certified, especially if you want to be listed as a subcontractor on a prime’s team. If […]

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Q: Do I have to submit my taxes with a proposal? A: No, you will not be asked to submit your taxes with the proposal. You could be asked to submit your financials.

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Q: Do I deliver a presentation with every proposal? A: Each government agency is different. Someone will have a one-step process, which is just submitting your bid. And others might have a two-step process, which is submitting your bid and delivering a presentation. Make sure to review the bid documents closely to see if a […]

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Q: What are examples of Education Government Agencies that I can do business with? A: Examples of educational entities include school districts, community colleges, and universities. Each of these entities offers purchasing opportunities for businesses.

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Q: How do I submit a response? A: The RFP/RFQ/IFB will provide detailed instructions on the submission process. Some entities are transitioning to electronic submissions, either through a platform or via email, while others still require hard copy responses. As the respondent, it is crucial to follow the provided instructions carefully, paying close attention to […]

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Q: How will I know if my response was successful? A: The government entity will usually email everyone who submitted a compliant proposal once an award has been made. In some instances, that email may include the name of the organization that won or a bid tabulation. If this was an electronic bid, you can […]

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Q: What is the difference between certification and registration? A: The distinction between registration and certification for businesses is critical, particularly when aiming to engage in government contracts or to be recognized for specific ownership demographics. Registration is a general process applicable to any business that wants to work with a government entity. In most […]

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Q: Who will see my response? A: The staff of the entity will see your response while the proposals are being evaluated. Once the evaluation is over and a contract has been awarded, the code of silence or blackout period is no longer in place, and companies can ask for a copy of the proposal […]

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Q: What is a pool of vendors? A: A pool of vendors refers to a group of pre-qualified suppliers or service providers that a government entity or organization can draw from to fulfill various procurement needs. These vendors have typically undergone vetting to ensure they meet specific criteria and standards. Having a pool of vendors […]

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Q: What are examples of Local Government Agencies that I can do business with? A: Identifying local government entities to do business with requires thorough research. Large cities and counties often have dedicated procurement websites where you can find opportunities. Additionally, large school districts typically post their bids on their respective sites. Bid opportunities are […]

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Q: What is the difference between a bid and a proposal? A: A bid is the formal offer to provide goods or services. It is typically used in response to an Invitation to Bid (IFB). A proposal is a detailed plan and process for providing a service, often submitted as a Request for Proposal (RFP) […]

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Q: What is the difference between a bylaw and an operating agreement? A: Bylaws are internal governing documents for corporations. An operating agreement contains internal operating procedures for an LLC.

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Q: What is a cooperative purchasing organization (Co-op) and what benefits are there for certified companies to register or submit a response to a bid? A: A cooperative purchasing organization is a group that allows multiple entities, such as government agencies, educational institutions, and nonprofits, to combine their purchasing power to obtain goods and services […]

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Q: How can I see my past responses? A: When submitting a response to an RFP/RFQ in hard copy, it is essential to retain an exact copy of the submission. B2G Victory recommends having both a printed and bound version, as well as an electronic copy. This bound copy can serve as a reference if […]

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Where can I get information about what is required from suppliers from a government entity? Conducting research is key to identifying the requirements for vendors and suppliers for each government entity. This process is streamlined if the entity utilizes an electronic platform for posting and submitting bids. You can review the past bid section and […]

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Are DUNS numbers only required for federal contracts? Do state contracts also require DUNS? Effective April 2022, the federal government has replaced its use of DUNS numbers with a new non-proprietary identifier key, UEI. Some government agencies may still request a DUNS number. Learn More

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Frequently Asked Questions (FAQs)

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