Frequently Asked Questions (FAQs)

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  • Q: What should I bring to a pre-bid or pre-proposal meeting? A: Bring a copy of the RFP/RFQ, a highlighter and pen. This shows you are serious about the opportunity. In addition, bring business cards and capabities statement. Use this time to engage with prime contractors, the buyer and potential subcontractors if you are the […]

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  • Is it good practice to draft a sample reference letter that can be modified accordingly by the referee? We recommend getting permission from your reference and encouraging them to “write about or speak to” a few categories or specifics regarding your performance. Example categories include: budget/cost controls, project management, scheduling, creative solution to a challenge […]

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  • Is there a minimum font size requirement/recommendation for capability statements? A good minimum is 10-point font, as anything smaller than that will be too difficult to read.

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  • I’m brand new to government contracting. Are there companies that can help me get started? Yes, B2G Victory is ready and happy to help you get started and win contracts.

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  • Q: How will I know when my registration is complete? A: While each entity has a different process, in most instances, you will receive a confirmation email when the registration has been submitted and another when it has been accepted.

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  • Q: Can I create my bid response in PowerPoint? A: Yes, your proposal may be created in PowerPoint. Remember to save it as a PDF before submitting an electronic response. Read the RFP to determine if there are any specific fonts, margins, or page limits.

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  • Q: Can I prepare my response in Canva? A: You can create your response in Canva. Make sure to export it as a PDF to submit it to the respective agencies. They will not be able to accept a Canva file. B2G Victory has many camp templates to help you with your responses.

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  • Q: If my financials show a loss for a specific year, should I still submit them? A: Yes, most agencies will ask you to submit your financials for the most recent 2 to 3-year range.

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  • Q: Can I use my Ancestry.com results to indicate my race for my Minority Certification? A: Ancestry.com results cannot be used for verification of race for Minority Status. A birth certificate for the business owner, a death certificate of a parent, or a letter from the doctor on their letterhead can be used.

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  • Q: What is the best first step in business development if I want to pursue government contract revenue? A: Determining who you want to do business with is a great first step. Government contracting is a broad term. Do you want Federal, State, Local, or Education contracts? B2G Victory always suggests starting by picking 5 […]

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  • Q: I heard a government entity refer to an event while we were discussing bid opportunities. What did they mean? A: Most people think of events as a networking opportunity, or some other social gathering. Government entities will often refer to bid opportunities as events. This is not as common as refering to them as […]

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  • Q: Can Non-Profits get Certified? A: When considering the realm of non-profits and their potential eligibility for small business certification, it’s crucial to understand the foundational differences that exist between these entities and traditional small businesses. Unlike small businesses, which are typically owned and controlled by individuals or small groups, non-profit organizations operate under the […]

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  • Q: Can I use my 23andMe results to indicate my race for my Minority Certification? A: The 23andMe results cannot be used for verification of race for Minority Status. A birth certificate for the business owner, a death certificate of a parent, or a letter from the doctor on their letterhead can be used.

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  • Q: Why do government entities request financials or proof of fiancial stability when submitting a response to an RFP or RFQ? A: Government entities ask for financials or proof of financial stability for several reasons: a. Risk Mitigation Financial Stability proves that the vendor has the necessary resources to complete the project without financial difficulties. […]

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  • Q: How do I provide pricing for my proposal? A: Each agency will provide directions on how they would like your pricing submitted. Agencies will either provide a form or an XL file for you to enter your pricing, or you will enter it in the respective fields on the respective agency’s website.

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  • How do I register as a supplier for a government entity? Most government entities have their own registration processes on their websites. However, some smaller local or school districts may not have a formal registration process. To determine the specific process for the entity you wish to do business with, visit their procurement or purchasing […]

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  • Q: How do I get assistance if I am having issues with a government entity’s online submission portal or registration platform? A: Most electronic registration and submission platforms have a link to technical support. If that is not available, contact the entities purchasing or procurement team and ask for the process or contact information for […]

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  • Q: What are some questions to ask in a pre-bid or pre-proposal meeting? A: Review the bid and ask specific questions that pertain to that specific project, but make sure your question hasn’t been already answered in the documentation. Do they have a budget (they won’t always answer that one)? Who is the incumbent (again, […]

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  • Q: What to wear to a pre-bid meeting? A: The suggested attire for a pre-bid meeting greatly depends on the industry and the company’s culture. For instance, in a small construction business, attire can be relatively casual, with jeans and a shirt featuring the company’s logo being perfectly acceptable. This reflects the hands-on, practical nature […]

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  • Q: What businesses are considered Minority- or Woman-Owned Enterprises? A: Minority-Owned Business Enterprise (MBE) is a Business that is at least 51% owned by one or more Minority Persons or for which at least 51% of the equity is owned by one or more Minority Persons, and both the management and daily business operations are […]

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